What does an EMVI writer do?

An EMVI writer plays a crucial role in preparing high-quality tenders for tenders that focus on the Most Economically Advantageous Tender (EMVI). This method, widely used in procurement procedures, allows companies to have their tender evaluated not only on price, but also on quality and added value. An EMVI writer helps companies present this balance in the best possible way, with the goal of winning the tender.

In this article, we discuss exactly what an EMVI writer does, what strategies and skills are required to write an effective tender, and how these professionals contribute to winning tenders.

What is the role of an EMVI writer?

An EMVI writer is responsible for writing tender plans that respond to the EMVI criteria. These criteria include not only price, but also aspects such as sustainability, innovation, quality and risk management. The EMVI writer works closely with various departments within the company to ensure that all required information is processed correctly and that the tender is presented in a convincing manner.

1.1. Analysis of procurement documents.

An important part of an EMVI writer's job is to thoroughly analyze the tender documents, such as the selection guide and the Program of Requirements(PoR). These documents contain important information about the award criteria and the contracting authority's expectations. The EMVI writer must translate this information into a clear and structured plan that clarifies the added value of the tender.

1.2. Structuring the EMVI plan.

The EMVI writer ensures a clear and logical structure of the EMVI plan. This plan must be consistent with the requirements of the tender and convincingly demonstrate why the tender is the best choice for the contracting authority. An EMVI plan is often divided into different sections, such as sustainability, project management, risk analysis and innovation.

The importance of a good EMVI writer in tenders

A well-crafted EMVI tender can make the difference between winning and losing a tender. An EMVI writer helps companies differentiate themselves by focusing on value creation rather than just price. This ensures that companies position themselves as reliable and quality partners for the contracting authority.

2.1. What is EMVI?

EMVI stands for Economically Most Advantageous Tender and is an evaluation method used by contracting authorities to look not only at the lowest price, but also at other criteria, such as quality, sustainability and innovation. The goal of EMVI is to award tenders to companies that offer the best balance between price and value.

2.2. The contribution of an EMVI writer

An EMVI writer ensures that the tender is convincing and clearly describes all award criteria. The writer emphasizes not only the technical and functional aspects of the tender, but also how the services or products offered add value for the contracting authority.

The process of EMVI writing

The process of EMVI writing consists of several steps, with the EMVI writer working with various teams within the company to create a compelling and well-supported plan.

3.1. Preparation and information gathering

The first step in the EMVI writing process is to gather all relevant information. This includes analyzing the tender documents, identifying key award criteria and consulting with internal teams, such as project managers, technical specialists and financial experts. The EMVI writer must ensure that all information is accurate and up-to-date before the writing process begins.

3.2. Structuring the EMVI plan.

A well-structured plan is essential to convince the contracting authority. The EMVI writer makes sure that each part of the plan is clear and concise, highlighting the added value of the tender. Common sections of an EMVI plan are:

• Sustainability: How does the bid contribute to environmental goals?
• Innovation: What innovative solutions are offered?
• Project management and planning: How will the project be managed to ensure quality?
• Risk management: What risks have been identified and how are they managed?

3.3. Writing the entry

An EMVI writer must be able to present technical and complex information in a clear and convincing manner. The plan must not only meet the stated requirements but also be attractive and convincing to the reader. This requires strong writing skills and a good understanding of the contracting authority's expectations.

3.4. Quality control and fine-tuning

Before submitting the tender, the EMVI writer should carefully check the plan for errors and inconsistencies. This is a crucial step because errors or inconsistencies can lead to exclusion from the tender. The EMVI writer often works with the tender team to gather feedback and further refine the plan.

Skills of an EMVI writer

A successful EMVI writer needs a wide range of skills to write effective tenders. Below we discuss some of the key skills required in this role.

4.1. Writing Skills

Writing an EMVI plan requires strong writing skills. The EMVI writer must be able to present technical and complex information in a clear and concise manner. This includes writing persuasive texts that respond to the award criteria.

4.2. Analysis skills

An EMVI writer must be able to analyze large amounts of information quickly and effectively. This includes understanding the award criteria and translating them into a strategic plan that convinces the contracting authority of the added value of the bid.

4.3. Collaboration skills

Because the EMVI writer often works with various teams within the company, strong collaboration and communication skills are essential. The writer must be able to gather information from various departments and synthesize this information into a coherent plan.

4.4. Creative thinking

The ability to think creatively and present innovative solutions is an important skill for an EMVI writer. By including innovative ideas and solutions in the plan, the bid can stand out from the competition.

Common mistakes in EMVI writing

Even experienced EMVI writers sometimes make mistakes that can reduce the chances of success. Below we discuss some common mistakes and how to avoid them.

5.1. Too much focus on price

Although price is an important criterion, EMVI is all about the balance between price and quality. It is a common mistake to place too much emphasis on price while neglecting other important criteria, such as sustainability and innovation.

5.2. Unclear structure

A poorly structured EMVI plan can confuse the contracting authority and reduce the chances of success. Make sure the plan has a logical structure so the reader can easily understand the key points.

5.3. Insufficient attention to award criteria.

Another common mistake is not responding properly to the award criteria. It is important that each part of the plan clearly demonstrates how the bid meets the criteria established by the contracting authority.

Conclusion

An EMVI writer plays an essential role in winning tenders by writing plans that not only meet the requirements, but also present the added value of the tender in a compelling way. By combining strong strategic insight, excellent writing skills and a good understanding of the tender documents, an EMVI writer can significantly increase the chances of success.